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This webinar was co-sponsored by ASCE's Construction Institute (CI) and ASCE Continuing Education
Instructor: Ryan Ebner
Course Length: 1.5 Hours
The instructor was very good at explaining the content and went through important aspects of documentation that we need to know. Very informative and clearly relayed to the audience. - Attendee
Purpose and Background
This webinar will describe why the contemporaneous documentation that is created by the stakeholders during the life of a construction project is so important and valuable. The various ways that we document and preserve what occurs during the course of a construction project for posterity will be described, and suggestions for making this documentation more fact-focused and effective will be presented. The webinar will discuss how effective communications and documentation can increase the likelihood of resolving issues in a timely manner and without resort to the claims or litigation process. Real-life examples of both effective and not-so-effective communications will be presented.
Primary Discussion Topics
- Pre-construction documentation
- Standard project documentation (Project Meeting Minutes, Submittal Logs, Daily Reports)
- Communications (Emails, Letters, Schedules and Schedule Updates)
- Inspections, tests, and non-conformance notices
- Oral communications and directives
- Photographs and videos
Learning Outcomes/Benefits
Upon completion of this course, you will be able to:
- Recognize when an event should be documented
- Recognize when a response to other documentation is required
- Draft an effective letter, memo, or email that is neutral in its tone, focused on facts, and omits editorial or inflammatory comments
- Create unbiased meeting minutes
- Complete Daily Reports that accurately recount the what happened on the project
- Better understand the need for a filing system that is used by all and facilitates the retrieval of relevant facts
Assessment of Learning Outcomes
Students' achievement of the learning outcomes will be assessed via a short post-assessment (true-false, multiple choice and fill in the blank questions).
Webinar Outline
- Why good documentation is so important and why contemporaneous documentation is even more important
- Standard records (Meeting Minutes, Logs, Daily Reports)
- Testing and inspections
- Communications (Letters, Emails, Schedules)
- When and how to document oral communications
- Tips for effective photographs and videos
How to Earn your CEUs/PDHs and Receive Your Certificate of Completion
To receive your certificate of completion, you will need to complete a short on-line post-test and receive a passing score of 70% or higher within 1 year of purchasing the course.
How do I convert CEUs to PDHs?
1.0 CEU = 10 PDHs [Example: 0.1 CEU = 1 PDH]